What the gym pays its staff

Trainer pay was the last part of the money that lived outside Kineto. The gym already knew every session delivered and every class taught; working out what that came to still meant a spreadsheet, and the wage bill only reached the profit figure if somebody remembered to record it.

What each person earns

Payroll sets pay from five rates: a monthly salary, a rate per class taught, a rate per 1:1 PT session, a rate per group PT session, and a share of the PT money collected — with a different share for one client where you’ve agreed one. Each month is built from what actually happened. A no-show still pays the trainer, because the member was charged for it. A group session pays its rate once, however many people came. Commission follows the cash, so refunding a sale takes the commission back off.

Before you approve, Kineto flags what might need a second look: a rate that changed mid-month, classes with nobody assigned, PT money with no trainer against it, and memberships with unused credit.

Approving and paying

Pay is approved one person at a time — or everyone left at once — so someone whose figure is being queried doesn’t hold up the rest. Approving locks that figure, so a class re-assigned weeks later can’t quietly change what you agreed to pay; an approved line can be reopened if it does need correcting. Adjustments cover what the calculation can’t know — a cover, a bonus — and deductions (tax withheld, an advance or loan being recovered) record what comes off before someone is paid. Each person gets a printable pay statement that shows the working.

Recording a payout files the expense at the same moment, which is the part that matters for the books: wages reach net profit without being entered twice, and a payout recorded by mistake can be cancelled — the expense stays on record, struck through, rather than vanishing. Payroll is owner-only unless the owner lets managers in; the front desk and instructors never see it.

It is deliberately a record of what you owe and what you paid, not a tax engine. Deduction amounts are typed in rather than calculated, because salary tax here is an annual banded sum over figures this system doesn’t hold, and a confidently wrong tax number is worse than none.