Money that adds up

Two new capabilities put the money side of the studio on rails: charging at the point of sale, and a dues gate right at the door.

Every paid plan is charged the moment it’s sold. A drop-in or class pack raises its invoice at the point of sale; a new monthly or term member is billed in advance for the period they’re about to use, with any discount, proration and one-time joining fee applied exactly as a renewal would. The invoice starts unpaid — staff record the real payment whenever it lands, cash or card, same day or later — so every sale is captured as it happens.

The dues gate stops a member who’s fallen behind right at check-in. You choose how strict: warn the desk, let staff override, or hard-block until they settle up — the self-service kiosk always holds the line. The moment they pay below the threshold, access comes back on its own. The Members list and Payments screen both surface who’s at risk, so chasing is a glance, not a spreadsheet.

One shared rule decides who’s behind, so the desk, the kiosk, the members list and the payments screen always agree. Payments can be held for a manager to confirm, and refunds and cancellations keep the full record intact.