Money that adds up

Two capabilities put the money side of the studio on rails: charging at the moment of sale, and a dues gate right at the door.

Charged when it’s sold

Every paid plan is charged the moment it’s sold. A drop-in or class pack raises its invoice there and then; a new monthly or term member is billed in advance for the period they’re about to use, with any discount, proration and one-time registration fee applied exactly as a renewal would. The invoice starts unpaid — staff record the real payment whenever it lands, by cash, bank transfer, card or cheque, same day or later, split across up to four methods if need be — so every sale is captured as it happens.

If the person taking the money is allowed to confirm it, it goes straight onto the books; otherwise it waits under Needs approval until a manager approves it.

A dues gate at the door

The dues gate looks for an unpaid invoice past its due date and any grace days you allow. You choose how strict it is: off, warn the desk, block with a staff override, or hard block until they pay — and the self-service kiosk always holds the line. The moment the overdue invoice is paid, access comes back on its own. The Members list and Payments screen both show who’s at risk, so chasing is a glance, not a spreadsheet.

One shared rule decides who’s behind, so the desk, the kiosk, the members list and the payments screen always agree, and refunds and voids keep the full record intact.