Kinetolog
Release

Kineto 1.3: a shop, tax invoices and a time clock

Sell at the desk with stock counted per branch, put tax on the invoice with your registration number, and let staff clock in on the kiosk with their own PIN.

Kineto 1.3 brings three more parts of the front desk inside the app: what you sell over the counter, the tax on what you charge, and who is on shift. Each lands in the same record as everything else, so it reaches Payments and Reports without being typed twice.

A shop at the front desk

Most gyms sell something besides memberships: a bottle of water, a shake, gloves, a sauna session. The Shop rings it up where everything else happens. Pick a member, or ring up a walk-in with no member at all. Search the catalogue or scan a barcode, add any extras, and take the money — split across up to four payment methods, or left to pay later. A card payment counts as paid on the spot; staff whose payments need approval see theirs wait for a manager, like any other payment.

Cartproducts · services · extrasCheckoutup to 4 methods · pay laterInvoicepaid · needs approval · unpaidStock downat the selling branchcard counts as paid at onceshows in Payments and Reportscancel a salepayment refunded · invoice voided · items back to stock if you choose
Every sale becomes an ordinary invoice and takes the items out of that branch's stock. Cancelling a sale refunds any payment, voids the invoice and, if you choose, puts the items back on the shelf.

Products come in the shapes you actually stock. Up to two options — size and colour, say — turn one product into variants, each with its own price, cost, SKU, barcode and stock count. Choose which branches sell it, set the opening stock when you add it, and record deliveries and counts as they happen, so the shelf and the screen agree.

Productor a service (no stock)Optionsup to 2 · e.g. size, colourExtrasadd-on groups · optional or requiredBranchessold at every branch, or chosen onesVariantseach has its own price, cost,SKU, barcode and stock
Options such as size or colour turn one product into variants, and each variant has its own price, cost, SKU, barcode and stock. Extras and the branches that sell it are set once, on the product.

Every sale becomes an ordinary invoice with an itemised, printable receipt. The Shop report adds what a till never told you: margin on the items you have a cost for, the average sale, how much members buy, what is running low, and takings by payment method and by who sold it. Cancelling a sale refunds it, voids the invoice and, if you choose, puts the items back on the shelf. The Shop is in beta and comes with Momentum and Velocity; it records what you sell, and does not drive a card machine or a cash drawer.

Tax, on the invoice

Tax rates live in Settings. Add the rates you charge, each with its registration number, tax office and service code, then choose whether tax applies to memberships, personal training and one-off charges, and to shop sales if you run the Shop. Prices can include tax or have it added on top, and a rate can carry a lower figure for shop sales paid in full by card. Every gym starts with a single Exempt rate, so nothing is taxed until you set one up.

Your gymTax office · Registration no.Tax invoiceInvoice no.MembershipPlus rate (code) on net amountValue excluding taxTotalTitled “Tax invoice”whenever tax appliesRegistration no.with the tax office, from the ratePlus or Includesthe rate and its code, on the net amountValue excluding taxabove the totalTax report counts itWhen billedWhen paid
A tax invoice prints your registration number, the rate and code applied to each amount, and the value before tax. The tax report counts the same tax either by when it was billed or by when it was paid.

Taxed invoices print as a "Tax invoice", with the value excluding tax, a line for each rate and its code, and your registration number in the header. Once a rate has been used its figures lock, so an old invoice can never quietly change; to charge a different figure, duplicate the rate and archive the old one. On Reports, a Tax card shows what you charged — by when it was billed or by when it was paid — with its own export. Tax is on every tier and set by the owner; filing the return stays with you and your accountant.

Who’s on shift

Each person gets a six-digit clock PIN, set from their staff record, and taps Clock in / out on the kiosk. The kiosk is strict about three things: a second tap within a minute, a shift left open for more than sixteen hours, and clocking in at a branch other than their own. The Staff page shows who is on shift now and flags a missing clock-out.

Clock PIN6 digits, one per personKioskClock in / outShiftshows as on shift nowStaff hourstotals by period · CSVRefused· a second tap within a minute· a shift left open over 16 hours· clocking in at another branchowner or manageradds or fixes a shift by hand
Each person clocks in and out on the kiosk with their own PIN, and their shifts add up on Staff hours. The kiosk refuses a double tap, a shift left open too long, and clocking in at the wrong branch; an owner or manager adds or fixes shifts by hand.

Staff hours totals each person’s shifts for this week, last week, this month or last month, and exports them as a CSV. An owner, or a manager they allow, can add or fix a shift by hand. Hours are a record of time on site, not pay — Payroll still works from classes taught and sessions delivered. Clocking in at the kiosk needs self check-in, which comes with Momentum and Velocity; shifts can be added by hand on any tier.

And the rest

Trainers see their own personal-training clients and what each pack has left: sessions, expiry and the next booking. The desk can collect what a member owes straight from their profile. And owners can request a new branch from Settings, which we then set up.

See it on your studio's data.

Book a 20-minute demo and we'll help you bring your members across and set up your first week.

Book a demo